African Peace Award — Privacy Policy

Effective date: September 25, 2025

1. Introduction

African Peace Award (“we”, “us”, “Award”) is committed to protecting the privacy and personal data of nominees, applicants, winners, partners, supporters and website visitors. This Privacy Policy explains what personal data we collect, why we collect it, how we use and share it, and the rights available to you.

2. Controller & Contact

The data controller is African Peace Award. If you need to contact us about privacy matters (requests, questions or complaints), please email: privacy@africanpeaceaward.org.

3. What personal data we collect

We collect only data necessary to administer the Award and related activities. Typical categories include:

– Identity & contact data: name, title, organization, postal address, email, telephone.

– Nomination & application data: biographical statements, CVs, essays, nomination letters, supporting documents and references.

– Publicity materials: photographs, headshots, video recordings, audio, quotes and materials you submit for promotional use.

– Event & communications data: registration details, dietary/accessibility requirements, correspondence history, marketing preferences.

– Payment data: if you make payments (e.g., ticket purchases or donations) we collect billing information — payment processing is handled by third-party payment processors.

– Device & usage data: IP address, browser type, cookie identifiers and analytics data when you visit our website.

– Sensitive data (limited): where strictly necessary (e.g., accessibility needs), we may collect health-related or special category data — only with explicit consent and handled with extra safeguards.

4. How we use your data (purposes)

We use personal data to:

– administer nominations, selection and award ceremonies;

– communicate with nominees, nominators and partners;

– verify identity and eligibility;

– publish winners and related publicity (with consent where required);

– process registrations, donations and ticketing;

– improve our programs, website and communications;

– comply with legal and regulatory obligations; and

– protect the Award’s legal rights.

5. Legal basis for processing (where applicable)

We rely on one or more of the following legal bases: consent (for publicity materials and certain communications); performance of a contract (event bookings, sponsorship agreements); legitimate interests (administration of the Award, fraud prevention, promotion of the Award); and compliance with legal obligations.

6. Sharing & disclosures

We may share personal data with:

– selection committees and adjudicators for evaluation;

– service providers (event organisers, IT/hosting providers, payment processors, email/marketing platforms);

– media partners and sponsors for agreed publicity;

– professional advisers and law enforcement where required by law or to protect rights; and

– other third parties where you have given consent.
All partners and vendors are contractually required to protect personal data and use it only for the agreed purpose.

7. International transfers

Because African Peace Award is international, personal data may be transferred outside your country. Where transfers occur, we ensure appropriate safeguards such as standard contractual clauses, or we rely on an adequacy decision or other lawful transfer mechanisms.

8. Cookies & tracking technologies

We use cookies and similar technologies to operate the website, provide analytics and (with consent where required) for marketing. You can manage cookie preferences through the cookie banner or your browser settings.

9. Data security

We implement reasonable technical and organizational measures to protect personal data against unauthorized access, loss or alteration. However, no internet transmission is completely secure; we cannot guarantee absolute security.

10. Data retention

We retain personal data for as long as necessary for the purposes outlined above, to comply with legal obligations, resolve disputes, and enforce agreements. Typical retention periods: nomination materials and related records — up to 7 years (unless a shorter period is requested), marketing lists — until you opt out, financial records — as required by law.

11. Your rights

Depending on your jurisdiction, you may have the right to: access, correct, update or delete your personal data; restrict or object to processing; withdraw consent; receive a portable copy of your data; and lodge a complaint with a supervisory authority. To exercise rights, contact us at privacy@africanpeaceaward.org. We will respond in accordance with applicable law.

12. Children

Our events and award nominations are generally for adults. We do not knowingly collect personal data from children under 16 without parental consent. If you believe we have collected a child’s data in error, contact us and we will take steps to remove it.

13. Changes to this policy

We may update this Privacy Policy. We will publish the revised policy on our website with the revised effective date. Significant changes will be communicated where appropriate.

14. Contact & complaints

For privacy questions, data requests or complaints: privacy@africanpeaceaward.org. If you remain unsatisfied you may lodge a complaint with the relevant data protection authority in your jurisdiction.